Archive for the ‘Presentation Technology & Tools’ Category

Snapshot: Seminar 2.0

May 23, 2010

Yesterday I produced a seminar for Meeting Professionals International. We used Skype to host a Subject Matter Expert (above). We were able to view and hear her via the projector and speakers that were set-up in our room as she streamed her lecture from her laptop. The  SME was able to view the audience on her computer. What a great way to spice up your next seminar!


Tech Tip: Brand the Set

April 13, 2010

In today’s high tech, constantly changing visual world it is not just enough to put a logo on the set and light it. As we began to produce Nielsen’s upcoming customer conference at the Bellagio Hotel in Las Vegas, we wanted to create a stage that would have movement, color and animation. Our idea was to create an exciting environment for these leading marketing and media professionals from around the world.

To make this happen we are using Barco’s MiTrix that allows us to create impactful visuals and animations to change the look and feel of the set throughout the sessions. Thanks to this technology, we can turn a flat, stagnant set  into an innovative, visual experience to engage our attendees!

Barco’s MiTrix can:

  • Project images or animations
  • Set different size screens, leaving endless creative possibilities
  • Take a boring space and transform it into an exciting display of image projection

Take a look at how MiTrix turned this empty space into the focal point of the room:

Do you use another way to turn a “blah” space into a brilliant space? Leave a comment, I’d love to hear about it!

Mac Users Rejoice! iWorks’ Keynote rocks!

March 30, 2010

In mid-February I posted a blog about the Spring Education Program, a seminar devoted to contracts in the meeting and events industry. I produced and sponsored the event for Chicago’s chapter of Meeting Professionals International (MPI). As a committee member at MPI, I’m proud to say that we consistently push the envelope and try new tools and technology.

On March 11, 2010, AMC River East movie theatre provided the venue along with its huge movie screen for our graphics. We elected to use Apple’s Keynote presentation software instead of the commonly used Microsoft Powerpoint. Bottomline; we made the right choice!

Keynote engages audience members and causes better participation simply because it is so visually appealing, here is 3 reasons why:

  1. Easy to use animations are well developed and truly pop from the screen
  2. Slide transitions push 2-D graphics to the max
  3. Powerpoint presentations have saturated our expectations, Keynote revives our interest

Take a look at Apple CEO, Steve Jobs using crafty Keynote animations to debut the iPad:

What side are you on, Mac or Microsoft? Leave a comment, I’d love to hear why!

Hot Tip: Solving the Post Conference Dilemma

March 2, 2010

Often I’m approached with a common conference planning dilemma, allow me to paint the scene:

A group of your best “think tank” team members had an amazing whiteboard session. You take the notes off of the easel and upon returning to the office they’re placed on your desk. A few days later you hand them over to an administrative to type up. The administrative types up the bullet-points and sends them back to you. No one remembers what most of the bullet-points mean.

All of your brainstorming is gone.

Enter – An electronic flip chart that captures and organizes your thoughts.

Using you can:

  • Brainstorm and record your thoughts within the meeting
  • Categorize each bullet point and organize your concepts clearly
  • Vote on the best ideas and prioritize them
  • Create a schedule to implement your new objectives
  • Survey your attendees and find out how they felt about the session
  • Document, save and share the files for as long as you wish after the meeting

Take a look at how we used at an event I produced for  Sun Healthcare Group.

Do you have conference planning woes? Leave a comment and I’ll help you out!

Snapshot: The Nerve Center

February 18, 2010

Do you ever wonder what is going on behind the scenes at an event you are attending? Here’s a look at the control center for an event I produced! Is anybody else reminded of “The Matrix” (below) when they see this?

Do you think you have a cooler behind the scenes pic? Show it off! Leave a comment

Tech Tip: The Future of Multimedia Projection

February 11, 2010

It’s great when a new video tool for a client truly surpasses our expectations and gets me excited about new possibilities in corporate event production. That was the case at a  3-day management conference I recently planned and produced where we tried the Hippotizer HD media server from Green Hippo.

Throughout the conference we used the Hippotizer  to display multiple layers of video, animation, and text along with the customer’s logo on top of a 10′ stetch fabric on the main stage and it was jaw-dropping (see picture above). This video on YouTube gives you a good feel for the tool’s potential:

Think you’ve seen projection more unique? Leave a comment! I’d love to know about it.

Snapshot: Spatial Parallelism

February 4, 2010

What do you see in these pictures?

Do you see…

  1. A sold-out room of attendees engaged and entertained?
  2. Visually stimulating imagery?
  3. A presenter that has captivated his audience?
  4. All of the above.

Luckily for us it was “4” thanks to something called Spatial Parallelism.

Parallelism is a concept that has been developed by leading designers to present as much relevant information as possible (and desirable) on as large a scale as possible. Spatial parallelism takes advantage of our capacity to reason with multiple images that appear simultaneously within our eye span. Audiences are able to select, sort, edit, reconnoiter and review information and all of this keeps them engaged.

Have a snap you’d like me to comment on? Email me at!

Hot Tip: Leave The Slides At Home

February 2, 2010

One way to ensure better event participation and engagement is to explore alternate ways to present information. Slides aren’t always required to make your point!

Try passing out a short written synopsis of your session. Include the title, a statement of objectives, key points, and expected outcomes. A written document will require a different copy approach than your traditional PowerPoint presentation. However, a handout will provide a permanent record for later review and this fresh approach is sure to keep your audience engaged.

Here are my 5 easy steps to a successful speaker handout:

  1. Include a high-resolution graphic or diagram. Eye-catching visuals will help foster thinking and exploration.
  2. Ask the audience to read the document before the session. This will help convey your message clearly and leave more time for in-depth interaction and discussion.
  3. After the audience has read the document, offer a brief synopsis (about 5 minutes) of the key points
  4. Once the key points are reviewed open the session with Q&A to ensure audience engagement, understanding, and buy-in.
  5. Have fun! A handout will help attendee involvement but your enthusiasm may have the biggest effect.

What have you tried in place of slides? Share your successes with us here!